’Cuse Works Job Offer Letter Template

Once you have posted the job and decided on a candidate, now it’s time to send them an offer letter! While this standard offer letter is required for all Division of Enrollment and Student Experience departments and sent on their behalf by the Student Employment Office, we encourage other divisions to use it. If you would like to have this sent on your behalf, please contact the Student Employment Office. Please note, this letter has been reviewed and approved by legal.


<Full Name>

<Email Address>


Dear <First>,

We are pleased to offer you a part-time student employment position within the  <Department> beginning in the <semester><year>. In this position, you will be compensated on an hourly basis. Please consult with your supervisor on your exact pay rate, start date, work schedule, as well as other details of your position.

Your position has been deemed non-exempt according to the Federal Fair Labor Standards Act. As a non-exempt employee, you will be eligible for overtime pay. As a part-time student employee, you are an employee at-will, meaning you have the right to end your employment at any time for any reason, and the University may do the same. Your employment is also specifically conditioned on your being and remaining a student in good standing, satisfactory performance of work, availability of work, and legal eligibility to work in the United States. Work may become unavailable due to health or safety concerns, or a change in instructional format.

As to legal eligibility, you must satisfy the requirements for employment under the Immigration Reform and Control Act of 1986 (Form I-9).  Please refer to the attached list of acceptable documents to prove eligibility (https://www.uscis.gov/i-9-central/acceptable-documents).  Prior to your first day of work, you will need to present original documents (not copies) to a representative at Student Employment Services, located at 210 Steele Hall.

If you accept this offer of employment, please reply to the email address with your SUID number and the statement, “I accept the offer of employment.”


<Your name and/or signature>