Student Employee Pay Policy (2020-21)

Syracuse University students who work on campus or in University-sanctioned off campus jobs are considered part-time casual wage employees. Conditional language is included on all on campus student job postings and offer letters: As a part-time student employee, you are an employee at-will, meaning you have the right to end your employment at any time for any reason, and the University may do the same. Your employment is also specifically conditioned on your being and remaining a student in good standing, satisfactory performance of work, availability of work, and legal eligibility to work in the United States. Work may become unavailable due to health or safety concerns or a change in instructional format.

In the event of a University-sanctioned closure or disruption, active student employees may be unable to report to work during that time period. The following policy will be in effect for all student employees:

For questions, please contact Student Employment by calling 315.443.2268 or by emailing cuseworks@syr.edu.

In accordance with federal rules for the 2020-21 award year, FWS student employees will be paid for any missed hours.  Supervisors may provide an opportunity for the work to be done remotely, when feasible.  If work cannot be accomplished remotely, supervisors will enter any missed hours as “excused absence with pay.” Student employees will only be paid if they have sufficient funds in their FWS award balance.

The student is currently enrolled at Syracuse University and received an FWS award for the award period during which a COVID-related disruption occurred.

The student had already begun working and earning funds in that FWS job for the 2020-21 award period before the COVID-related disruption occurred; and

The student was prevented from fulfilling their FWS obligation for all or part of the award period due to a COVID-19 related disruption, such as: 1) when campus closes and/or must temporarily cease providing instruction due to COVID-19; 2) when campus moves classes from ground-based classes to online classes due to COVID-19; 3) when an FWS student is employed by an employer that temporarily or permanently closes as a result of COVID-19; 4) when a student is quarantined due to COVID-19 and unable to travel to campus or their jobsite; or 5) when other such disruptions occur due to COVID-19.

Non-FWS student employees will not be paid for any missed hours.  Supervisors are encouraged to provide opportunities for students to make up their missed hours to mitigate any financial hardship.  Alternatively, the work may be performed remotely, when feasible.

Please note that students who are U.S. citizens or permanent residents may not work more than 40 hours per pay week; and International students may not work more than 20 hours per pay week. Therefore, supervisors should be mindful when scheduling missed hours in order to avoid going over these limits and creating conflicts with students’ academic priorities.

If the University-sanctioned closure or disruption prohibits a Non-FWS student employee from working for more than one week, the student may file an appeal with the Office of Financial Aid due to unforeseen financial hardship. The student will be required to provide information such as their campus address, copy of the prior week’s paystub and a supervisor statement with information about lost wages.

If the University-sanctioned closure or disruption lasts more than two weeks (as was the case in Spring 2020),  the University reserves the right to use the employing department’s operating budget to cover appeals funding.

The following policy will be in effect for all student employees (FWS and Non-FWS). For questions, please contact Student Employment by calling 315.443.2268 or by emailing cuseworks@syr.edu.

If the closure lasts less than one week, student employees will not be paid for any missed hours.  Supervisors are encouraged to provide opportunities for students to make up their missed hours to mitigate any financial hardship.  Alternatively, the work may be performed remotely, when feasible.  Please note that students who are U.S. citizens or permanent residents may not work more than 40 hours per pay week; and International students may not work more than 20 hours per pay week. Therefore, supervisors should be mindful when scheduling missed hours in order to avoid going over these limits and creating conflicts with students’ academic priorities.

If the University-sanctioned closure or disruption prohibits a student employee from working for more than one week, the student may file an appeal with the Office of Financial Aid due to unforeseen financial hardship. The student will be required to provide information such as their campus address, copy of the prior week’s paystub and a supervisor statement with information about lost wages.

If the University-sanctioned closure or disruption lasts more than two weeks (as was the case in Spring 2020), the University reserves the right to use the employing department’s operating budget to cover appeals funding.

Student employees with Federal Work-Study are not eligible for non-COVID-19 related excused absences with pay.